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Bellevue Women's 9-Hole Golf Club

Constitution and Bylaws

C O N S T I T U T I O N

 Article I:  Name and Objectives

  1. The name of this club shall be the BELLEVUE WOMEN’S NINE HOLE GOLF CLUB (BW9HGC).  It is operated as a non-profit organization at Bellevue Golf Course, 5500 140th Avenue NE, Bellevue, King County, State of Washington.
  2. This organization exists for the promotion of women’s golf.

Article II:  Membership 

  1. Membership of this organization shall consist of women who are available to play competitively and/or for pleasure in tournaments on Thursday mornings from April through October.
  2. Members shall learn and follow the Basic Rules of Golf as stated in the Standing Rules.
  3. The BW9HGC has a non-discrimination policy.
  4. Any member whose conduct is prejudicial to the welfare of the club shall have her membership terminated by vote of the Board of Directors.
  5. The Board of Directors will set annual dues.
  6. The club’s fiscal year is from January 1 to December 31 of each year.

 Article III:  Officers

  1. Officers of this organization will consist of CAPTAIN, CAPTAIN ELECT, PAST CAPTAIN, SECRETARY, TREASURER, ASSISTANT TREASURER, MEMBERSHIP CHAIR, HANDICAP CHAIR, and ASSISTANT HANDICAP CHAIR, TECHNICAL ADVISOR CHAIR and ASSISTANT TECHNICAL ADVISOR CHAIR. This group will comprise the Executive Committee.
  2. Officers of this organization shall be elected according to the regulations outlined in the Bylaws.

 Article IV:  Board of Directors

  1. The Board of Directors shall consist of all elected Officers and Committee Chairs.
  2. The immediate past Captain shall serve as Club Advisor.
  3. The Board of Directors shall have such powers and duties as outlined in the Bylaws.

 Article V:  Amendments

  1. This Constitution may be amended by a three-fourths vote of the members present provided that notice of any proposed amendment be posted on the bulletin board in the Bellevue Golf Course clubhouse or made available through email or online 30 days prior.

Article VI:  Bylaws

  1. The bylaws of this club may be adopted, amended or rescinded by a vote of two-thirds of the members present provided that notice be posted on the bulletin board in the Bellevue Golf Course clubhouse or made available through email or online 30 days prior.

 Revised May 1993, Aug 1997, July 2006, July 2008, Sept 2019, Mar 2020, Mar 2021, Mar 2022, Mar 2023, Dec. 2023

B Y L A W S

BELLEVUE WOMEN’S NINE HOLE GOLF CLUB

 Article I:  Terms used in Constitution and Bylaws

    1. Bulletin Board: The board is used for posting notices at the Bellevue Golf Course clubhouse.
    2. Notices made available: Notices will be distributed electronically. Email is the primary method of communication.
    3. Fiscal Year: The current 12-month period from January 1 to December 31.
    4. Quorum: A majority of all members present.
    5. Majority: More than half of the votes cast at a legal meeting where a quorum is present.
    6. Board of Directors: All elected officers and committee chairpersons.
    7. Present: A member is present by responding or participating in person or electronically.
  • Directory: The use of the Directory is limited to Club business, activities, and relations only. 

Article II:  Meeting

  1. Regular meetings shall be scheduled by the Board of Directors.
  2. Special meetings shall be called by the Captain or at the direction of the Board of Directors by notification one week prior to such meetings.
  3. There shall be at least two general membership meetings during the year to keep the membership aware of club business and events.

 Article III:  Nomination and Election of Officers

  1. Officers shall hold office for the period of one fiscal year.
  2. The Board of Directors shall appoint the nominating committee at least 60 days prior to the election of the following year’s officers.  This committee shall notify the membership 30 days prior to voting, typically at the Celebrations Banquet.
  3. The nominating committee shall consist of five members in good standing, one of whom shall be a Board Member.  The committee of five will choose their own Chairman.
  4. Additional nominations for each office shall be made from the membership with the consent of the nominee.
  5. If the Captain is nominated for re-election, the Captain-Elect or other officers in their order shall conduct the election.  In the event all incumbents are nominated for re-election, the chair of the nominating committee shall conduct the election.
  6. The election of officers shall be by written or electronic ballot unless only one person is nominated for any office.  In that case, the presiding officer may instruct the Secretary to cast a unanimous ballot for the nominee.
  7. Election shall depend on the majority of votes cast by members present.

Article IV:  Duties of Officers

  1. The CAPTAIN shall serve as Chairperson of the Board of Directors.  She shall preside at all meetings, appoint all committee chairs (except nominating committee), sign all warrants with the Treasurer and take care of all business of the club not assigned to other officers.
  2. The CAPTAIN-ELECT shall perform the duties of the Captain in her absence.  She shall learn about all aspects of the club in preparation for becoming Captain the following year.  If the office of the Captain should become vacant, the Captain-Elect shall become Captain.  The Captain Elect is the Chair of the annual Club Championship tournament.
  3. The PAST CAPTAIN shall serve as advisor and support to the Captain and Officers of the Board.
  4. The SECRETARY shall keep a record of the minutes of all Board and general meetings, post meeting and other notices.
  5. The TREASURER shall have custody of all funds received by the club, keep a record of all collections and disbursements, sign all warrants with the Captain, and provide a financial report at board and general meetings.  The Treasurer, Captain, past Captain and Captain-Elect will meet at the beginning of the fiscal year to establish a preliminary budget prior to the first Executive Board meeting.
  6. The MEMBERSHIP CHAIR shall collect new member and renewal registrations in January, keep a current roster of all members.
  7. The HANDICAP CHAIR shall be in charge of maintaining the GHIN Handicap System.
  8. ASSISTANT TREASURER shall learn the role, work in place of the Treasurer as needed and assume the position in the event the Treasurer is unable to perform the role.
  9. ASSISTANT HANDICAP CHAIR will learn the role, work in place of the Chair as needed and assume the position in the event the Handicap Chair is unable to perform the role.
  10. TECHNICAL ADVISOR CHAIR shall provide technical support and knowledge regarding the use and functionality of electronic applications and systems to the Officers and Board. These include, but not limited to, document management systems, tee time registration, club registration, financial accounting system, website management and more.
  11.  ASSISTANT TECHNICAL ADVISOR CHAIR will work in concert with the Technical Advisor Chair and provide support in the absence of the Chair. The role may assume the role as Chair when the Chair steps down.

 Article V:  Board of Directors

  1. On behalf of this Club, the Board of Directors shall:
    • consider all matters concerning this Club and present their recommendations at the meetings of this Club.
    • supervise all finances and appoint an annual auditor.
    • fill vacancies that may occur in the offices by appointment until a special election.
    • assume authority to act in all cases of emergency.
  2. All acts of the Board of Directors must be approved by two-thirds vote of the Board members, either in person, via electronic means or telephone vote.
  3. The Executive Committee will consist of the elected officers.

 Article VI:  Dues

  1. The Board of Directors will set the amount of annual dues.
  2. A member who has not paid a full annual membership shall be ineligible to vote at any meeting nor participate in Club competition without the approval of the Board of Directors.
  3. Club registration dues are waived for the Officers (excluding GHIN fees).

Article VII:  Competition 

  1. Golfers must have established a handicap with the USGA GHIN system to be eligible for all competitions/tournaments.  Golfers are required to post qualifying rounds of golf throughout the season to maintain a current handicap.
  2. The Weekly Competition chairperson and/or committee will decide the various regular weekly competitions.
  3. There will be equal, set handicap divisions to ensure competition between comparable handicaps.  Winners will be paid in each division.  Divisions may be subject to change, monthly, if necessary.  The amount of winnings will be determined annually by the Board of Directors.
  4. The Executive Committee and the Tournament Chairpersons will designate the major tournaments.
  5. Club Championship: To be eligible to participate, a member must have played at least 6 rounds of weekly competition during the season, prior to the start of the tournament.  

 Article VIII:  Handicaps

  1. Handicaps will be computed according to the USGA. 

 Article IX:  Eclectics

  1. Eclectic scores will be computed by listing the lowest score on each hole throughout the season.  The scores will be added for a nine-hole total and the most current, end of season handicap will be subtracted.  Awards will be given to the players with the lowest net scores.  A player must post at least 10 rounds of golf to be eligible.   

Article X:  Hole-in-One

  1. Each year an amount shall be budgeted toward hole-in-one expenses and party at the discretion of the Board.

 Article XI:  Parliamentary Authority

  1. Robert’s Rules of Order shall be parliamentary authority on all matters not covered by the Constitution and Bylaws of the organization.

 

Revised May 1993, Aug 1997, July 2006, July 2008, Sept 2019, Mar 2020, Mar 2021, Mar 2022, Mar 2023, Dec. 2023

Bellevue Women’s 9-Hole Golf Club
Bellevue Municipal Golf Course

5500 140th Ave. NE
Bellevue, WA 98005
(425) 452-7250

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